Navigating Special Events with Freight Forwarding

International freight forwarding ensures that specialized cargo is delivered safely and efficiently to support various special events. These range from trade shows, academic conferences, and film productions to high-value auctions, musical festivals, and major sporting competitions.

 

Exhibitions

Tade shows, expos, and conferences require the transportation of varied cargo, including exhibit boots and stands, shelving and counters for product displays, and machinery for live demonstrations. Additionally, freight forwarders may transport touchscreen kiosks, demo stations, product samples for hands-on demonstrations or giveaways, and early versions or prototypes of upcoming products.

 

Symposia

For academic conferences and research symposia, the cargo typically includes presentation equipment such as projectors and screens, easels and stands for poster presentations, and display racks for research materials. Furthermore, European logistics companies often ship training manuals and educational handouts, textbooks and reference materials for distribution, and data collection and analysis devices for real-time feedback

 

Film and TV Production

Major film and television productions often involve the movement of camera, lighting, and sound equipment. Production design materials such as props, set pieces, and backdrops are also shipped to create the environments depicted in the film or show. Additionally, forwarders may be tasked to transport safety gear for performing stunts, special effects supplies like smog and haze machines, and clothing such as fantasy and sci-fi costumes, historical attires, and uniforms and workwear.

 

Auctions

Cargo for luxury and high-value auctions typically consists of items with considerable value and delicate nature. This includes fine art like original artworks and rare prints as well as antiques and unique collectibles such as vintage toys and sports memorabilia. In the jewelry category, items range from high-end necklaces and bracelets to watches and timepieces from prestigious brands, along with rare gemstones and precious stones. Lastly, automobile auctions require the transportation of a range of vehicles, including classic cars, limited edition models, and luxury automobiles.

 

Music events

For music events and festivals, freight forwarders often ship cargo such as audio sound systems, collapsible stages, tents, chairs, and tables.

The IFA partners understand the unique requirements of the music industry and offer flexible and adaptable transport services designed to meet the specific needs of music events. Transport options are available throughout Europe, from large concert halls in busy cities to remote festival locations.

 

Sports Events

Cargo transported for major sporting events includes venue infrastructure, field and court equipment, and athlete gear. Venue infrastructure encompasses various items to accommodate audiences, including seating solutions such as bleachers and grandstands as well as tents and canopies to set up hospitality areas, athlete lounges, and media centers. The field and court equipment includes playing surfaces for specific sports such as turf, artificial grass, court mats, and ice. Additionally, goals and nets like soccer goals, basketball hoops, and volleyball nets are shipped for game play. Lastly, athlete equipment forms a third category of cargo. This includes sports gear such as uniforms and protective gear, specialized items like golf clubs and cycling bikes, as well as training equipment that athletes use to prepare for events.